Hiring - Assistant City Clerk - City of Independence

CITY OF INDEPENDENCE
ASSISTANT CITY CLERK

CHARACTERISTICS OF THE CLASS:
This position includes clerical and bookkeeping work while assisting the city clerk in the planning and coordination of the activities of the administrative department. This position assists with tax and fee collection for the city, helps maintain official records and performs other general administrative duties as assigned. This position receives very close supervision from the city clerk.
ESSENTIAL FUNCTIONS: Accurately performs basic mathematical calculations, requires reading and writing skills necessary to accurately assist in maintaining all official records of the city and its administration. Communicates accurately and professionally with other city employees, government agencies and the general public. Ability to apply federal, state, local laws and ordinances. Ability to quickly and accurately perform general office tasks such as data entry, filing, copying, drafting letters, etc. Ability to proofread documents for errors in grammar, format, or spelling. Ability to perform duties and essential functions to back up the city clerk as necessary.

JOB DUTIES:
Assists the city clerk in preparing tax bills for printing, mailing and distribution. Assists in processing and recording tax and fee payments. Helps prepare delinquent tax notices. Responds to and directs, citizen complaints. In the absence of city clerk, attends city council meetings to prepare and maintain minutes and agendas for the city administrator and council. Assists with general correspondence and other administrative functions for the mayor, city administrator, council, and city clerk. Assists in typing and maintaining all executive orders, ordinances, resolutions, municipal orders, proclamations and other official documents for passage and publication. Assists the city clerk in maintaining all city records pursuant to KRS 61.884 and assists city clerk in fulfilling all open meeting requirements of KRS 61.805 to 61.850. Performs administrative tasks for city such as making bank deposits and purchasing supplies. Assists mayor, city administrator and city clerk in preparing financial statements, budget, audit, tax notices and bid notification for publication. Responsible for maintaining the city’s social media pages under direct supervision of city clerk, including posting/promoting upcoming events and other communications. Responds to resident inquiries via email, make changes and update city’s website as needed. Special events assistance such as Christmas Walk, 4th of July, amphitheater events, holiday decorations, etc. Recommends the purchase of necessary supplies and equipment to the city clerk. All other duties as assigned.

DESIRABLE TRAINING AND EXPERIENCE:
Graduation from a standard high school, or equivalency, supplemented by previous work experience. Or any combination of education, training and experience which provides the necessary knowledge, skills and abilities. Performs all duties associated with accounts payable functions, including maintenance of paid receipts.

KNOWLEDGE, SKILLS AND ABILITIES:
Ability to read, write and speak effectively, including the accurate preparation of reports. Ability to maintain records efficiently and accurately. Ability to establish and maintain effective working relationships with other city employees and officers, government agencies and the general public. Familiar with all aspects of social media (Facebook, Twitter, Instagram, etc.). Knowledge of the geography of the jurisdiction. Knowledge of federal, state and local laws and ordinances. Ability to analyze situations and act quickly and efficiently. Ability to accurately perform mathematical calculations in order to complete the administrative tasks of this position. Knowledge of basic administrative and accounting procedures. Ability to perform general office tasks such as typing, filing and computer-entry. Ability to use computers, copiers, printers, etc. Ability to communicate accurately with other city employees and officers, government agencies, contractors and general public.

NECESSARY SPECIAL REQUIREMENTS:
Must be bondable.

New programs help fill the talent pipeline

The Northern Kentucky Workforce Investment Board (NKWIB) was selected by the Kentucky Education and Workforce Development Cabinet to receive funding to administer two innovated talent pipeline development programs;

  • Spanning the Gap, a 1-year pilot targeting underserved and ‘at-risk’ populations, to assist in building their skills and gaining self-sustaining employment.
  • Medicaid Pilot program, a 120-day pilot to provide case management, placement and record-keeping required to execute the community engagement, training and employment services described in Kentucky’s proposed Medicaid transformation.

Working with underserved populations to identify strengths and barriers, staff assists clients through the difficult task of building their skill base and expanding their marketability through resume assistance, labor market information, workshops and one on one support.

Northern Kentucky is experiencing remarkable job growth. Due to the high demand for skilled workers in the local labor market, the NKWIB understands the importance of looking beyond traditional employment avenues to meet employers’ workforce demand, drawing upon non-traditional and underserved populations in the local talent pipeline expands the available workforce in our current labor market.

NKY Senior Expo set for August 17

The 2017 Northern Kentucky Senior Expo will take place on Thursday, August 17, from 9 a.m. to 1 p.m. at Newport on the Levee (Gallery area) in Newport, Kentucky. Sponsored by the Northern Kentucky Area Development District/Area Agency on Aging and Independent Living and St. Elizabeth Healthcare, this year marks the Senior Expo’s 23rd anniversary.

Service information, health screenings, door prizes, giveaways, and live entertainment will be featured at this community-wide event. The St. Elizabeth CardioVascular Mobile Health Unit will also be onsite during the Expo to offer services to attendees. New activities this year include Chair Volleyball and Chair Yoga presented by the R. C. Durr YMCA. Enjoy Live Entertainment with the Chris Comer Trio! There will also be a photo booth at the event provided by Waltz Photography, free to all attendees.

Senior Expo features free admission and it is an indoor, air-conditioned and wheelchair accessible event. For more information, please call 859-283-1885.

Established in 1971, The Northern Kentucky Area Development District is the federally designated Area Agency on Aging and Independent Living for the northern eight county region of Kentucky.  As such, NKADD/AAAIL works to develop and coordinate comprehensive services for older Northern Kentuckians to assist them in continuing to lead meaningful, independent and dignified lives.  Information concerning services available for Northern Kentucky’s senior adults can be accessed by calling 859-692-2480 or toll free at 866-766-2372.

 

NKY Senior ExpoSM

Heroin Impact Response Task Force seeks VISTA member

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Toward a Sustainable Kentucky (TASK) VISTA:

Heroin Impact Response Task Force VISTA

AmeriCorps Project Description:  Kentucky Campus Compact (KyCC) is a statewide coalition of Kentucky colleges and universities, promoting college access, college attainment, and community impact. The KyCC Toward a Sustainable Kentucky (TASK) VISTA program place VISTA members throughout the Commonwealth to combat poverty and build capacity in community organizations, Kentucky colleges and universities, the Shaping Our Appalachian Region (SOAR) and the Kentucky Promise Zone. TASK achieves its anti-poverty goals through service activities in the following focus areas: Economic Opportunity, Education, Healthy Futures, Veteran and Military Families.

VISTA Position Description:  The Heroin Impact Response Task Force VISTA member will work on increasing capacity within an eight-county region of NKY, with a focus on program design and implementation.  This position will require confidence in research and strategic analysis for the purposes of developing a comprehensive, integrated system of care.  This will be accomplished by strengthening the current resource network to ensure there are limited barriers for folks entering treatment, and/or recovery for those directly or indirectly affected by the opioid epidemic.  The VISTA will be responsible for working well with internal and external partners, analysis of current data and systems for the purposes of program design, extensive research, and documentation.

Qualifications/Preferred Requirements:  AmeriCorps VISTA is open to all U.S. citizens, nationals, or lawful permanent resident aliens age 18 and older.

Some college experience (bachelor’s degree preferred) with independent working knowledge of Microsoft Office Suite programs (Excel, PowerPoint, and Word) interest in social change, community development, urban studies, addiction, treatment and recovery as well as successful in the following attributes:

  • Professional presentation with flexibility in schedule to accommodate community meeting schedules.
  • Outstanding customer service skills, proven time management skills and attention to detail with administrative tasks.
  • The ideal candidate takes direction well with excellent follow through, shows initiative for the next task and is curious in system or process integration.
  • Experience with non-profits, vulnerable populations and volunteers or personal volunteer service preferred.

 

Candidate Paperwork Completion Deadline

Pre-Service Orientation Dates

First Day of Service

July 27, 2017

August 28, 2017

August 28, 2017


VISTA Terms & Benefits: 

  • VISTA service is a full-time (40 hours/week), one-year (12 months) commitment.
  • Receive a monthly living allowance of $990 per month ($11,880/year) before taxes – paid for by the Corporation for National and Community Service.
  • Upon completion, VISTAs will receive an education award ($5,800) or cash award ($1,500).
  • Federal student loans may be forbearance or deferred during year of service.
  • Eligible to receive healthcare benefits and allowances during service.
  • Permitted 10 vacation and 10 sick days during service term.
  • Relocation reimbursement (must be relocating 50 miles or more for service; $1,500 value)
  • Access to additional professional development and training opportunities!
  • If eligible, may receive childcare assistance (up to $400).

 

Resources:       http://kycompact.org/programs/vista/test-page/#wc3475-tab-4

                        https://my.americorps.gov/mp/login.do

 

Candidates interested in The Heroin Impact Response Task Force VISTA position should contact Amanda Peters at (859) 283-8183 or This email address is being protected from spambots. You need JavaScript enabled to view it..

Contact Information

Northern Kentucky Area Development District

22 Spiral Drive
Florence, KY 41042
P: 859.283.1885
F: 859.283.8178
TDD: 711
For general questions, please email info@nkadd.org

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Career Opportunities

Welcome to the NKADD Career Board. You'll find benefit information as well as links to current open positions within the Northern Kentucky Area Development District.

Current Job Openings for the Northern Kentucky Area Development District.

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