CITY OF INDEPENDENCE
ASSISTANT CITY CLERK
CHARACTERISTICS OF THE CLASS:
This position includes clerical and bookkeeping work while assisting the city clerk in the planning and coordination of the activities of the administrative department. This position assists with tax and fee collection for the city, helps maintain official records and performs other general administrative duties as assigned. This position receives very close supervision from the city clerk.
ESSENTIAL FUNCTIONS: Accurately performs basic mathematical calculations, requires reading and writing skills necessary to accurately assist in maintaining all official records of the city and its administration. Communicates accurately and professionally with other city employees, government agencies and the general public. Ability to apply federal, state, local laws and ordinances. Ability to quickly and accurately perform general office tasks such as data entry, filing, copying, drafting letters, etc. Ability to proofread documents for errors in grammar, format, or spelling. Ability to perform duties and essential functions to back up the city clerk as necessary.
Assists the city clerk in preparing tax bills for printing, mailing and distribution. Assists in processing and recording tax and fee payments. Helps prepare delinquent tax notices. Responds to and directs, citizen complaints. In the absence of city clerk, attends city council meetings to prepare and maintain minutes and agendas for the city administrator and council. Assists with general correspondence and other administrative functions for the mayor, city administrator, council, and city clerk. Assists in typing and maintaining all executive orders, ordinances, resolutions, municipal orders, proclamations and other official documents for passage and publication. Assists the city clerk in maintaining all city records pursuant to KRS 61.884 and assists city clerk in fulfilling all open meeting requirements of KRS 61.805 to 61.850. Performs administrative tasks for city such as making bank deposits and purchasing supplies. Assists mayor, city administrator and city clerk in preparing financial statements, budget, audit, tax notices and bid notification for publication. Responsible for maintaining the city’s social media pages under direct supervision of city clerk, including posting/promoting upcoming events and other communications. Responds to resident inquiries via email, make changes and update city’s website as needed. Special events assistance such as Christmas Walk, 4th of July, amphitheater events, holiday decorations, etc. Recommends the purchase of necessary supplies and equipment to the city clerk. All other duties as assigned.
DESIRABLE TRAINING AND EXPERIENCE:
Graduation from a standard high school, or equivalency, supplemented by previous work experience. Or any combination of education, training and experience which provides the necessary knowledge, skills and abilities. Performs all duties associated with accounts payable functions, including maintenance of paid receipts.
KNOWLEDGE, SKILLS AND ABILITIES:
Ability to read, write and speak effectively, including the accurate preparation of reports. Ability to maintain records efficiently and accurately. Ability to establish and maintain effective working relationships with other city employees and officers, government agencies and the general public. Familiar with all aspects of social media (Facebook, Twitter, Instagram, etc.). Knowledge of the geography of the jurisdiction. Knowledge of federal, state and local laws and ordinances. Ability to analyze situations and act quickly and efficiently. Ability to accurately perform mathematical calculations in order to complete the administrative tasks of this position. Knowledge of basic administrative and accounting procedures. Ability to perform general office tasks such as typing, filing and computer-entry. Ability to use computers, copiers, printers, etc. Ability to communicate accurately with other city employees and officers, government agencies, contractors and general public.
NECESSARY SPECIAL REQUIREMENTS:
Must be bondable.